PA Jobs: What you need to know

Applicants to secretarial job vacancies should have extensive knowledge of their employer’s company, organizational skills and data capturing capabilities. The position requires employees to have knowledge of computers and to be up to date with the latest technology. Duties vary according to the job title as well as the employer’s requirements. Job seekers can find positions for company secretaries, secretary office managers, personal assistants and junior secretaries.

Types of secretary job vacancies:

Company Secretaries
Company secretaries help maintain financial and legal practices and this requires the employee to have adequate knowledge of laws that pertain to their company’s industry. Activities include liaising with the board of directors and company shareholders as well as taking the minutes for meetings. Company secretaries compile reports on company procedures and record changes in relevant legislations. Another title for this position is ‘chartered secretary’.

Secretary Office Managers
Secretary office managers can find employment in manufacturing companies and in Gauteng applicants should be fluent in both English and Afrikaans. Other requirements for this position are excellent communications skills, organizational skills and time management capabilities. Duties may include liaising with clients, managing accounts and financial statements as well as data capturing.

Personal assistants
PA jobs in Gauteng are available and personal assistants are also referred to as executive secretaries. Another title for this position is private secretary. Personal assistants work with company managers assisting them with administrative work and helping them to maintain office systems. Applicants should be familiar with the company’s mission statement and goals as well as the personal needs of the manager. Activities associated with this role include finalizing travel plans, making bookings and organizing visas. Personal assistants are also responsible for screening phone calls and assisting during presentations.

Junior secretaries
Junior secretaries can find employment in Gauteng and the role of this position is to ensure that the business runs smoothly from day to day. Activities include following up with quotes, updating records and liaising with staff members. Applicants should have good interpersonal skills and be self-motivated.

PA jobs in Gauteng can be found in Rosebank, Sandton, Fourways and Bedfordview. To apply, visit SA’s number one jobs portal www.JobMail.co.za.