Time management made easy with these 7 tips
Time management is an important skill for any career. Reduce stress and increase your productivity levels by learning how to manage your time better. From removing distractions to setting boundaries, there are plenty of strategies you can use to boost your efficiency.
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Time management tips:
1. Start with a time-management plan
Planning ahead is an essential part of any time-management strategy. Take a moment to write down your priorities for the day before you start working. You can write down your plan the evening before or when you sit down at your desk to start your workday. A plan helps you to stay focused.
2. Remove distractions
You need to eliminate distractions as they disrupt your schedule and make it more difficult to meet deadlines. Cellphones and social media are common distractions in the workplace, so put your phone on silent, in your desk drawer, and log off your social media accounts. Investing in a pair of headphones will also help eliminate distractions.
Need more tips on how to deal with distractions in the workplace? Read this.
3. Take a break
It’s impossible to maintain maximum productivity levels around the clock. Instead, plan strategic breaks that give your brain a chance to rest. After you’ve taken some downtime, you’ll be ready to tackle the next task with renewed energy. If you can, take a walk or get some fresh air between tasks that require high levels of concentration. Physical activity gets oxygen flowing to your brain, which improves your focus.
4. Keep track of your progress
Develop strategies to monitor the tasks that you’ve completed and those that still need to be done. Keeping track of your progress ensures that you get everything done by the end of the day. Free online tools make it easy to see your progress visually, but you can also make use of desktop sticky notes, to-do lists, spreadsheets or whatever is the easiest for you.
5. Manage your emails
Checking every email that comes into your inbox straight away is a big distraction. Rather than looking at your emails immediately, set aside time during the day to go through your inbox. Respond to urgent emails and place non-essential emails into a file so that you can deal with them later. Proper organisation of your inbox makes it easier to deal with all your correspondence without disrupting your productivity.
6. Group tasks together for better time management
Group similar tasks together so that you can get them done all in one go. When you try to do numerous tasks at once or you keep switching between different tasks, it decreases your efficiency. Set aside time to write all your reports at once or to make your phone calls in the same time slot.
7. Set boundaries
Effective time management requires you to set proper boundaries. While assisting your colleagues is a great idea, saying yes to everyone who asks for help can disrupt your schedule. Know your limits so that you can help when it’s possible and say no if you’re working on a tight deadline.
Now that you know more about time management, you can take your career to new heights and be more productive.
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